FAQs

faq

Action Plan Submission

What is an action plan?

Action plan is the process that guides the day-to-day youth led activities of an organisation or project. It is the process of planning what needs to be done, when it needs to be done, by whom it needs to be done, and what resources or inputs are needed to do it. It is the process of operationalising your strategic objectives. The presentation of a delegate during the conference will be based on their various action plans model explaining how they try to implement to achieve the SDGs adopted by the United Nations in their regions or community or country. You can download action plan Performa here: www.wyc2016.com/actionplan.

May I submit an action plan to the conference?

Action Plan submissions are open from 15th October 2015 to 30th October 2016 – 23:59 Indian Standard Time. During this time period, it will be accepted via email through the submission form available on the conference website.

Where can I read more about the Technical Tracks?

Detailed descriptions about the scope and objectives of each Technical track, as defined by the Technical Programme Committee, can be found on the WYC 2016 website.

When is the submission deadline for action plan?

Action Plan submissions are open from 15th October 2015 to 30th October 2016 – 23:59 Indian Standard Time.

My project is still ongoing and there are no results yet, should I still submit an action plan?

If your action plan is currently ongoing and you only have preliminary data/ process, but it seems relevant or significant, please submit the action plan.

What is the required structure for an action plan?

The required structure for an action plan is available on the conference website here

Once submitted, can I still modify my action plan?

After an action plan has been submitted, modifications can be made (even after submission) until the deadline. After making your modifications, you need to re-submit your action plan. No modifications will be accepted after the submission deadline.

How should I define the title of my action plan?

A good action plan title is short, specific, representative and informative. It helps the reviewers categorize your action plan, and if accepted, it may help conference delegates find your session. The title should summarize your action plan without going into excessive details. Describe the topic clearly, including, for example, the population, country and issue of the research.

Can I include a table, graph or image in my abstract?

It is possible, but not mandatory, to include tables or graphs/images in the action plan.

How many co-authors can I include on the authors list?

There is no limit to the number of co-authors per action plan, although we strongly recommend the use of a Study Group Name for action plan with a high number of co-authors.  A person can be listed as a co-author if he/she meets ALL the following criteria:

  1. made substantial contributions to concept and design, acquisition of data, or analysis and interpretation of data,
  2. drafted the action plan or revised it for intellectual content,
  3. approved the final version to be submitted.

Do I need to disclose information of any conflict of interest in my action plan?

If the action plan is accepted, the presenting authors are asked to disclose all financial and personal relationships between themselves and others that might be perceived by others as biasing their work. The conference organizer asks that all presenting authors disclose any conflict of interest at the time of presentation for the benefit of conference delegates. The purpose of this is to guarantee that all potential conflicts of interest are recognized and mechanisms to resolve them prior to the conference are implemented.

Material presented in action plan should not violate any copyright laws. If figures/graphics/images have been taken from sources not copyrighted by the author, it is the author’s sole responsibility to secure the rights from the copyright holder in writing to reproduce those figures/graphics/images for both worldwide print and web publication. All reproduction costs charged by the copyright holder must be borne by the author.

Who selects the action plan and decides how they will be presented?

All submitted action plan will go through a blind peer-review process carried out by an international review committee. Each action plan will be reviewed by at least three reviewers. The Technical Programme Committee makes the final selection of abstracts to be included in the conference programme.

The highest-scoring action plan will be selected for presentation in oral sessions or in a slightly shorter oral poster discussion session. The majority of the posters will be displayed in the Poster Exhibition.

When will I be notified if my action plan submission has been successful?

Notification of acceptance or rejection will be sent to the submitting (corresponding) author by mid-October.

I am preparing a fresh action plan which is a dreamt project of me. Is it possible to get funds through WYC 2016 to carried out?

Yes

I need a certificate that my action plan was accepted for the conference. Who do I contact?

To obtain certificates for action plan accepted in the conference, please contact actionplan@wyc2016.com .

Will there be an Action Plan Book for WYC 2016?

An electronic action plan book will be available free of charge on the conference website. The traditional paper book will not be produced for WYC 2016.

Where will my action plan be published?

If accepted, your action plan may be published on IYC websites, such as the WYC 2016 programme-at-a-glance, and other conference materials, the IYC archive, etc.

Registration

What does my registration to WYC 2016 include?

The registration fee for delegates includes entry to all main conference sessions (12-14 November 2016), the exhibition and poster area, and the opening and closing sessions. It also included accommodations for 3 Nights 4 Days, 3 Lunch, 1 Gala Dinner, 1 Farewell Dinner, 1 Welcome Dinner, Airport Pick up & drop, transportation from Hotel to Venue, conference kits including Bag, T- Shirt, Green Diary, Awards functions, etc.  For more information regarding your registration fee click here.

What is the registration cost based on?

To encourage broad participation in the conference, registration cost is based on a two-tiered fee structure with lower registration fees for delegates from least developed countries and higher registration fees for developing and developed country (Based on  )

I have registered for the conference, but haven’t paid yet. Am I confirmed to attend?

No. Your attendance is not confirmed until payment has been received in full.

How do I register for the WYC 2016?

All registrations for WYC 2016 must be submitted through the online registration form . If it is inconvenient for you to submit, you can apply by sending your brief profile, CV/ Resume, Passport scanned copies and a photograph to wyc2016india@gmail.com .

How do I register as media to report on the conference?

There is no registration fee for accredited media representatives. However, to be accredited as media representative, media credentials must be provided and approved by the WYC 2016 Conference Secretariat. Due to number restrictions, preference will be given to traditional media and credible online news sources. Further information can be found here.

How do I register a group?

Group registration is applicable to the registration of five persons or more. The registration fees are the same as for individual delegates.

Can I pay the registration fee in another currency than USD?

Yes, payments can be made in USD or INR , either by credit card or by bank transfer.

When is the next registration fee deadline?

The Early Registration deadline is 31st July 2016, 23:15 IST. Registration will then increase, further information can be found here.

How do I request a refund?

Registration Fees once paid can’t be refund in any case.

How do I obtain an invitation for my visa application?

In order to obtain a Letter of Invitation, you first need to register for the conference, pay in full and have any required supporting documents submitted and approved (if applicable) before a Letter of Invitation will be sent to your preferred email address. The Letter of Invitation does not financially or otherwise obligate the conference organizers in any way. All expenses incurred in relation to the conference and immigration requirements are your sole responsibility. For more information, please see the visa information page and the Letter of Invitation page.

Scholarships

Is there any scholarship programme to attend WYC 2016?

Sorry. We can’t provide any scholarship due to high costs of felicitating the conference.

Volunteer at WYC 2016

Who can volunteer for the WYC 2016?

Volunteers must be at least 18 years old (as of 15th July 2016), fluent in English and be able to commit to a minimum of four half-day shifts from 11th to 15 November 2016.

How do I apply to volunteer?

Volunteer can be applied by direct visiting the host committee secretariat. You can be contacted at volunteers@wyc2016.com .

When will volunteers know if they have been accepted?

The WYC 2016 Volunteer Department will start reviewing applications in September and will then notify successful applicants. Volunteers who apply before the deadline will be notified of their acceptance 20 days after successfully submitting the Volunteer Application Form.

What are the criteria to be accepted as a volunteer?

Volunteers who have a maximum availability to volunteer from 11th to 14th November 2016 will be prioritized.

When will volunteers receive their final schedule?

After confirming the suggested timetable through the Online Volunteer Portal, volunteers will then receive their final schedule within 10 days. Please note that the scheduling process will start towards the end of October 2016.

Can volunteers outside of India apply?

NO

What are the benefits for volunteers?

Volunteers will have access to the daily conference sessions when not on duty (usually volunteers get a morning or an afternoon shift). They will receive a volunteer T-shirt, certificate and will get a free lunch. Furthermore, volunteers will have the possibility to gain international experience at the world's largest conference on any global youth or development issue and gain international experience at an exciting event

Is it true that accommodations and meals will be provided for Volunteers?

Yes. However there are no provisions to provide flight / train or other related expenses.

Do volunteers receive a Certificate for their participation at the WYC 2016?

A Certificate of Appreciation will be downloadable after the conference through the Online Volunteer Portal.

Is there a volunteer application closing date?

Applications close once the number of volunteers needed is reached. We therefore encourage you to apply as soon as the Volunteer Application Form is available offline (1st September – 30th September 2016). Once the number is reached, it will be announced on our website.

If a person is selected to volunteer, but has already paid the registration fee, will the secretariat refund the volunteer?

If you have registered as a regular WYC 2016 Delegate before 1st of October 2016 and your application as a volunteer has been accepted, we will look into the options available to us. Please contact the Volunteer Team about this at volunteers@wyc2016.com.

How many hours per day is a volunteer expected to work?

It depends on the activity the volunteer is selected for. Activities can vary between 6 and 8 hours a day. In order to allow the volunteer to attend sessions during the day, we try to schedule volunteer shifts either in the morning (06:30-14:00) or in the afternoon (13:00-20:30).

Here can I find updates on the volunteer programme?

You can join us on Facebook or look for “WYC 2016 Volunteers”.

 

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